Luis Xavier / Sales Studios

Business problems.
Practical AI and automation solutions.

Explore work across sales, customer service and operations. I help business owners and teams identify practical improvements, connect systems and implement agreed solutions.

Explore projects from bilingual reception and connected client workflows to reporting and catalogue production.

Book a free call Explore the projects

Free · 15 minutes
Implementation scoped separately

Businesses Luis has worked with

Established businesses that trusted me with their marketing, CRM and email systems.

$50 millionClient sales supported across engagements1,820 hoursEstimated annual time saved in one client workflow12,000+Enquiries processed for Connection Student

Sales total supplied by Sales Studios across client engagements, not revenue proven to have been generated by AI. Annual time estimate: Connection Student’s reported 35 hours saved per week × 52 weeks, assuming that saving continues year-round. This is an annualised estimate for one workflow, not a measured total across all clients. Enquiry volume is a historical reported result.

Four foundations

From opportunity to implementation.
And a team ready to use it.

01 / Assess the opportunity

AI Opportunity Audit

Assess selected processes and prioritise opportunities, with estimated benefits, explicit assumptions and recommended implementation steps.

See internal examples

02 / Define the plan

Scoping & Implementation Plan

Agree the workflow, integrations, costs, responsibilities and measures of success before building.

Explore client projects

03 / Build and connect

Implementation & Integration

Build and connect the agreed solution using your systems, with testing and human review where needed.

Explore the workflows

04 / Prepare your team

Training & Handover

Prepare your team to use the solution, understand its limits and handle exceptions.

Discuss your project

We agree the baseline, intended improvements, scope, costs and responsibilities before implementation. Detailed assessment and ongoing support are scoped separately.

Three projects. Three transferable capabilities.

See the process behind the work.

These are projects I delivered through Sales Studios for its clients. Each shows a practical approach to improving sales, customer service or business operations.

Connection Student Nestocar Sunshine Coast Kingdom Living Home

International education & migration services

Connection Student

Connecting the journey from enquiry to ongoing client care.

The problem

Enquiries, consultations, documents and payments all create work for a service team. Connection Student’s operations included approximately 70 spreadsheets, making consolidation and connected handoffs a practical priority.

What I delivered

Through Sales Studios, I worked on the transition into Monday and a connected CRM environment, alongside consultation notifications, document requests, payment communications and operational reporting.

Monday.comGoHighLeveln8nRespond.ioContent SnareStripe

Simplified workflow explanation

1
Enquiry & consultation
Capture the enquiry and pass booking information into the team’s workflow.
2
Documents & payments
Request client documents, prepare receipt emails and route payment information.
3
Ongoing administration
Surface tasks, recorded expiry dates and follow-up needs for the team.

Staff provide consultations, manage client cases and act on tasks and exceptions. The workflows support administration; they do not replace professional advice.

Evidence & documented outcome

A staged live migration was reported in February 2026. The June register documents 27 workflow entries, including reminder intervals and versions, rather than 27 independently deployed systems. A consolidated consultation knowledge base and two audit reports were also delivered.

A documented set of connected workflow assets and a staged move away from spreadsheet-based administration. Staff time saved and end-to-end deployment are not quantified.

How this could apply to your business

Connect your customer intake, document requests, payment communications and team handoffs. Start with the records staff repeatedly copy between systems.

Explore this on a free call Explore related workflows

Free · 15 minutes
Implementation scoped separately

Automotive servicing & mechanical repairs

Nestocar Sunshine Coast

A bilingual front desk, with people at the right moments.

The problem

Workshop callers need help with service requests, existing quotes and work in progress. Some are more comfortable speaking Portuguese, and appointment requests need to reach the service manager.

What I delivered

I configured and refined Mia’s English and Portuguese reception flows, enquiry classification, contact and vehicle capture, and human transfer paths. Daily conversation reporting adds a way to review what actually happened.

GoHighLevel Voice AIGoHighLevelAI-assisted review

Simplified workflow explanation

1
Understand the call
Identify the language and whether the caller needs a quote, a service request or a person.
2
Capture or hand over
Collect the required details, send a booking request or transfer the enquiry.
3
Review & follow up
Staff confirm bookings externally and review conversation findings.

The service manager confirms appointments in the external workshop system. Mia captures booking requests; it does not book directly into a live workshop calendar. Staff handle transfers and follow-up.

Evidence & documented outcome

Actual calls and a delivered daily report support use. The 14 September 2026 review covered five conversations, six Voice AI calls and one human call. It identified repeat calls and unconfirmed transfers for attention.

Bilingual call handling and a practical review loop are evidenced. Additional workshop-to-CRM sync runs are documented in the explorer. Incremental bookings and conversion uplift have not been established.

How this could apply to your business

Give callers a clear route to help while your team is busy. Capture the request, agree escalation rules and review conversations to find missed follow-up. Keep appointment confirmation with the responsible staff.

Discuss this on a free call Explore related workflows

Free · 15 minutes
Implementation scoped separately

Furniture & interiors

Kingdom Living Home

From supplier material to a repeatable branded catalogue.

The problem

Supplier catalogues had to become a consistent Kingdom Living presentation, with the right products, categories, naming and imagery. Each revision also needed careful layout and product checks.

What I delivered

I used AI-assisted production to rebrand and restructure catalogues, curate pages and products, revise names and check exports. I captured the brand, classification and quality rules in a reusable production skill.

AI-assisted productionPDFReusable AI skills

Simplified workflow explanation

1
Curate the source
Select products and source imagery, organise categories and remove unwanted material.
2
Apply the brand
Rework names, covers, contact details and page structure.
3
Review & export
Check product accuracy and layouts, then export the branded catalogue.

Product details, image suitability and final page layouts remain subject to review. Unsuitable generated furniture was removed during experiments. This is AI-assisted production, not an autonomous publishing system.

Evidence & documented outcome

Multiple catalogue deliverables and revisions are recorded. The reviewed Cabinetry & Storage edition has 23 pages. A reusable Kingdom Living production skill is also documented.

Branded catalogue assets and repeatable production instructions were delivered. Production time saved has not been measured.

How this could apply to your business

Turn recurring catalogues and product documents into a repeatable process using your source material, brand rules and approval checks. Your team reviews product accuracy and final layouts.

Talk this through on a free call Explore related workflows

Free · 15 minutes
Implementation scoped separately

More ways this experience applies

Prospecting, outreach
and the handoff to sales.

Upflowy / B2B software

I developed an AI-assisted prospecting and outbound system.

Reported results · November 2025

Annual contract value: A$86,400
Marketing-qualified leads: 270
Sales-qualified leads: 14
Meetings: 11
Closed deals: 5

Historical reported results, not independently audited. Annual contract value is not cash collected. The earlier seven-day lead claim belongs to a separate period.

Explore Upflowy

ULP / School play & learning environments

I worked on prospect research, segmented outreach and CRM reply handling within an agency service relationship associated with Compound Growth. The experience is relevant to businesses connecting prospect research and outreach with their sales follow-up process.

The prepared working set contained 1,038 unique emails. That describes database size, not sales leads generated. No white-label arrangement is claimed.

Explore ULP

Explore the portfolio

A closer look
at the work.

Explore client projects and the workflows behind them.

Each project includes its scope and available evidence. Related workflow versions are grouped together.

Reported delivery

Connection Student

Education & migration

From approximately 70 spreadsheets to a CRM

Client operations were spread across approximately 70 spreadsheets.

The workA staged consolidation of spreadsheet-based operations into Monday and a connected CRM environment.

CRM and connected systems

Activity recorded

Nestocar Sunshine Coast

Automotive

Mia, the bilingual AI receptionist

Workshop callers need help in English or Portuguese and a route to the right person.

The workEnglish and Portuguese call handling, enquiry classification, vehicle details and human transfer paths.

Calls and enquiries

Reported results

Upflowy

B2B SaaS

AI-powered prospecting and outbound

B2B prospecting needs a repeatable route from research to sales conversations.

The workAn AI Prospector Agent supporting prospect research and outbound pipeline generation.

Leads and follow-up

Delivered asset

Kingdom Living Home

Furniture & interiors

Supplier PDFs into branded catalogues

Supplier PDFs need consistent branding, product categories and presentation.

The workSupplier catalogues restructured, rebranded and checked, with curated products, images, names and categories.

Content and production

Delivered asset

ULP

School play & learning environments

School prospect database preparation

School prospect lists need usable contact information and consistent segmentation.

The workSegment consolidation, deduplication, usable-email selection and LinkedIn enrichment for CRM-ready outreach.

Leads and follow-up

Delivered site

MoveLab Creations

Trophies & personalised products

An immersive product exhibition

Production work needs consistent inputs, structure and review.

The workAn AI-assisted, scroll-led website showing trophies, customisation, the creation process and enquiry options.

Content and production

Showing 6 of 50 client project entries

Earlier client stories

Earlier marketing, CRM and automation experience, alongside the original client testimonials. Historical figures remain reported claims and have not been independently verified; they are not presented as new AI results.

Earlier case study / Service business

Samuele Ferrari

Turning personal follow-up into a connected customer journey.

The work was following the founder.

Samuele had an engaged audience. People responded to his content and asked about working with him, but each enquiry needed his personal attention.

Answering messages, following up and moving prospects towards a conversation depended on manual effort. Interested people could disappear if they were not ready to buy immediately.

The opportunity was to connect those steps so the audience he had already built could move through a consistent process.

Reported project outcomes

2×

Revenue in three months

Without increasing content output or ad spend.

100%Lead capture rate

0Manual follow-up required

Historical claims from the original case study; supporting measurement records were not available in the catalogue. These are not independently verified figures or a forecast for your business.

What was put in place

Three connected parts of one workflow.

01 / Capture & nurture

Keep interested people in the conversation.

A lead magnet, DM automation and email sequences captured enquiries and nurtured interest without each interaction needing a personal reply.

02 / Qualify & book

Create a clearer path to a sales call.

An application filter, booking system and pre-call video helped qualify prospects and prepare them for the conversation.

03 / Reconnect & retain

Follow through on existing relationships.

Past-buyer flows, cold-lead reactivation emails and upsell triggers created follow-up paths beyond the first enquiry.

“The system they built turned my audience into a consistent revenue stream. I kept creating content. Everything else ran without me.”

Samuele Ferrari Service business

How this could apply to your business

Start with the process.
Use AI where it helps.

The transferable lesson is the connected workflow: clear inputs, repeatable steps and fewer manual handovers. In your business, AI can help prepare drafts and flag issues within that process.

The examples alongside are proposed applications for your business, not claims about AI used in the client projects on this page.

Email and newsletter production

Turn approved briefs into drafts, check required details and route the work for review. Measure production time and revision rounds.

Operational reporting

Bring supported data together, flag gaps and prepare commentary for review. Measure preparation time, corrections and on-time delivery.

Briefs and delivery handovers

Turn meeting decisions into structured briefs, tasks and approval steps. Measure missing inputs and time spent chasing clarification.

Your team validates accuracy, adds judgement and approves client-facing work.

More client work

Different businesses.
Familiar workflow problems.

Scheduling, enquiry handling, deal processing and follow-up. Each example starts with work that needed a more consistent way to get done.

Education

Connection Student

12,000+enquiries processed

An enquiry workflow reduced response time from hours to under a minute. The published case also reports removing more than 35 hours of founder dependency per week.