Less time on repetitive delivery
Automate routine work and get hours back each week.
Luis Xavier · Sunshine Coast, Australia.
AI Consulting for
Marketing Agencies.
I help marketing agencies automate repetitive client work, reduce manual reporting and give their team more capacity, using AI and the tools they already have.
AUD 250 including GST · 60 minutes.
More capacity to serve clients
Free your team to focus on strategy and higher-value work.
More consistent processes
Reduce errors and deliver a better client experience.
Faster reporting turnaround
Collect inputs and prepare reporting drafts faster.
Businesses Luis has worked with
Established businesses trust me with their marketing, CRM and email systems.
People I've worked with
Swipe to explore
Services
Your Practical AI Partner.
From opportunity to implementation, I help agencies turn AI into real results.
Workflow Audit
Review your current processes to find the biggest opportunities for automation.
Scoping & Strategy
Define what to automate, prioritise use cases and create a practical implementation plan.
Implementation Support
Build and integrate automations using your existing tools and source material.
Training & Handover
Train your team and provide documentation so you can run it with confidence.
The problem
Hidden Barriers to Better Agency Delivery.
Repeatable client work creates endless questions around capacity, consistency, ROI and what should be automated.
Production starts from scratch.
Too much time is spent recreating the same work.
Reporting eats into delivery time.
Manual reporting takes hours that could be spent on higher-value work.
Handoffs depend on chasing.
Work gets stuck waiting for information, approvals or assets.
Time saved creates room for more work.
Automation gives your team capacity to take on and deliver more work.
Use cases
What could we automate inside your agency?
Proposed applications to explore together. Each would be scoped around your tools, source material and review process.
Email and newsletter production
Turn ideas, briefs and source material into on-brand email drafts and newsletters ready for review.
Content repurposing
Transform existing recordings or long-form content into drafts for multiple channels.
Client reporting
Automate data collection and prepare reporting drafts faster.
Briefs and delivery handovers
Turn client inputs and meeting decisions into clear briefs, assigned tasks and structured handovers.
Client onboarding
Automate onboarding tasks, access requests, welcome emails and internal setup.
CRM and follow-up
Capture leads, maintain CRM records, trigger follow-ups and keep opportunities moving.
Case studies
Real work. Practical results.
Samuele Ferrari
Turning an audience into revenue
Lead capture, nurture sequences and booking flows connected an engaged audience to a repeatable sales process.
2×reported revenue in three months
100%Reported lead capture
0Manual follow-up required
Historical reported result, without increased content output or ad spend. Supporting measurement records were not available; not independently audited.
See the client projectUpflowy
AI-assisted prospecting & outreach
A prospecting and outbound system connecting research, outreach and the handoff to sales.
A$86,400reported annual contract value
270Marketing-qualified leads
5Closed deals
November 2025 reported results. Annual contract value is not cash collected; figures are not independently audited.
See the client projectConnection Student
Less founder-dependent follow-up
Connected enquiry handling and follow-up helped the team respond faster and reduce the founder’s administrative workload.
35+ hoursreported founder time freed per week
12,000+Inquiries processed
<1 minReported response time
Historical inquiry-workflow results from the earlier case study. Not a measured saving for the newer CRM migration; not independently audited.
See the client projectAdClients
Campaigns that supported sales growth
Email campaign and automation work supported a stronger follow-up process for a marketing education business.
30%reported sales increase in 30 days
EmailCampaign delivery
FlowsAutomated follow-up
Reported in the 2023–2025 portfolio. Baseline, attribution and exact intervention remain unverified. This is earlier marketing work, not a new AI result.
See the client projectEntre Institute
Email operations at serious scale
Work within an ActiveCampaign environment that scaled to more than two million contacts for the education business.
2 million+contacts in the ActiveCampaign environment
CRMContact management
EmailAudience operations
Historical portfolio scale, not contacts generated or incremental revenue. The record does not establish Luis’s full role, dates or scope.
See the client projectCase study 2 of 5: Upflowy
How we work
Two ways I can help your agency.
Improve your own agency
Automate repeatable work within your internal team. Free up capacity, improve consistency and deliver better results for clients.
Support a client project
Assess feasibility, scope implementation or provide technical delivery while respecting your agency's client relationship.
About
Meet Luis Xavier.
Agency owner, AI and automation consultant, and email deliverability specialist.
I help marketing agencies work through repetitive delivery, reporting and connected workflows, from a practical recommendation to technical implementation.
Agency owner experience
I understand the realities of running an agency.
Technical implementation
From strategy through to working solutions.
Email deliverability expertise
Experience supporting large email environments.
Practical agency focus
Real-world solutions, not just theory.
Tools
Works with the tools your agency already uses.
HubSpot
Airtable
Zapier
n8n
OpenAI
Claude
Questions
Common questions.
Let's get started
Find the first agency
workflow worth automating.
Use a one-hour consultation to identify the strongest opportunity in your agency and define the practical next step.